Free Camera & AV Equipment Rental Agreement (PDF)

Why use an equipment-specific agreement?

Small accessories may be expensive or easy to overlook. Two similar-looking lenses or recorders can have very different values. Itemized records and condition notes make the handover easier to verify and help prevent confusion about missing parts or existing faults.

What to consider including

• The owner and renter and their contact details.
• Equipment names, models, and serial numbers where available.
• Included lenses, mounts, batteries, memory cards, cables, cases, and chargers.
• Collection and return date, time, and location.
• Agreed hire fee, deposit if used, and return conditions.
• Existing marks, known faults, and photos of high-value items.

A checklist to think through for your situation. It is not a list of clauses: the blank PDF’s own sections and lines are listed above.

Before releasing the gear

Power on the equipment, check key functions, and confirm the accessory list with the renter. For a large kit, attach a separate item list. Decide how missing accessories, damage, or late returns will be assessed before anything leaves the premises.